Patient Care Coordinator III (NCI) – Leidos – Bethesda, MD

Sep 29th, 2016 | By | Category:
Job ID: 6033
Job date: 2016-09-27
End Date:

Company : Leidos 

Country :

Role : Research Scientist 

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Job Description:

Leidos Biomedical Research, Inc. (LBRI), a wholly owned subsidiary of Leidos, operates the Frederick National Laboratory for Cancer Research (FNLCR). FNLCR is a Federally Funded Research and Development Center (FFRDC) sponsored by the National Cancer Institute (NCI). It is the only FFRDC dedicated to biomedical research. Through its status as an FFRDC, FNLCR provides NCI and others with a unique national resource to accelerate the development and delivery of effective preventive, diagnostic, and therapeutic products for cancer and AIDS.

The breadth of FNLCR’s activities spans the research and development spectrum, including investigator-initiated, hypothesis-driven research into cancer and AIDS; advanced technology programs focused on genetics and genomics, proteins and proteomics, imaging, nanotechnology, bioinformatics, and laboratory animal sciences; clinical operations in support of NCI and National Institute of Allergy and Infectious Diseases (NIAID)-sponsored clinical trials, as well as NCI drug discovery and development efforts; and management and operations of biopharmaceutical development and manufacturing programs under current Good Manufacturing Practice conditions for NCI and NIAID. Administrative, procurement, financial, safety, and facilities support is provided to these R&D activities through state-of-the-art business processes. LBRI has approximately 1,900 employees and manages an annual operating budget of approximately $450M.

For more information about Leidos Biomedical Research Inc., please visit our webpage at


Within the Leidos Biomedical Research Inc.’s Clinical Research Directorate, the Clinical Monitoring Research Program (CMRP) provides high-quality comprehensive and strategic operational support to the high-profile domestic and international clinical research initiatives of the National Cancer Institute (NCI), National Institute of Allergy and Infectious Diseases (NIAID), Clinical Center (CC), National Institute of Heart, Lung and Blood Institute (NHLBI), National Institute of Arthritis and Musculoskeletal and Skin Diseases (NIAMS), National Center for Advancing Translational Sciences (NCATS), National Institute of Neurological Disorders and Stroke (NINDS), and the National Institute of Mental Health (NIMH). Since its inception in 2001, CMRP’s ability to provide rapid responses, high-quality solutions, and to recruit and retain experts with a variety of backgrounds to meet the growing research portfolios of NCI, NIAID, CC, NHLBI, NIAMS, NCATS, NINDS, and NIMH has led to the considerable expansion of the program and its repertoire of support services. CMRP’s support services are strategically aligned with the program’s mission to provide comprehensive, dedicated support to assist National Institutes of Health researchers in providing the highest quality of clinical research in compliance with applicable regulations and guidelines, maintaining data integrity, and protecting human subjects. For the scientific advancement of clinical research, CMRP services include comprehensive clinical trials, regulatory, pharmacovigilance, protocol navigation and development, and programmatic and project management support for facilitating the conduct of 400+ Phase I, II, and III domestic and international trials on a yearly basis. These trials investigate the prevention, diagnosis, treatment of, and therapies for cancer, influenza, HIV, and other infectious diseases and viruses such as hepatitis C, tuberculosis, malaria, and Ebola virus; heart, lung, and blood diseases and conditions; parasitic infections; rheumatic and inflammatory diseases; and rare and neglected diseases. CMRP’s collaborative approach to clinical research and the expertise and dedication of staff to the continuation and success of the program’s mission has contributed to improving the overall standards of public health on a global scale.


The Clinical Monitoring Research Program (CMRP) provides comprehensive, dedicated clinical research and study coordination in support of the National Cancer Institute’s (NCI’s), Center for Cancer Research (CCR), Office of the Clinical Director, Urologic Oncology Branch (UOB).

The Patient Care Coordinator III: 1) acts as a liaison between physicians, nursing staff and other departments, 2) answers incoming calls and routes to appropriate staff, 3) collects outside CT scans and pathology slides, records arrival times, and fills out appropriate requests to be read by NIH personnel, 4) communicates with various clinical administrative support offices/clinics/diagnostic centers concerning the scheduling of patient appointments, new and existing work scopes and clinical protocols (surgery, x-ray, etc.), 5) consults with patients to schedule appointments, biopsies and surgery, and enters patient ID and demographic data into the system to update clinic and physician schedules, 6) arranges travel including lodging, meals and direct bill requests, 7) designs and sets up filing systems and office procedures, 8) enters/updates clinic and/or physician appointment schedule availability into the central appointment computer, 9) updates and maintains calendar events, 10) maintains roster of all patients and tracks their appointments, 11) provides appointment information to patients, including medical materials required, dates and times, clinic information, hospital maps, travel and hotel information, 12) maintains patient database, patient education folders and status board for clinic patients, 13) obtains up-to-date patient records and other pertinent information prior to appointments or admission, 14) delivers slides/blocks to pathology for review, 15) delivers films to library and/or to the UOB, 16) sets up research records for clinic appointments, 17) labels and files patient medical records (internal and external), 18) organizes and tracks pathology slides; sends pathology slides back to originating hospital; maintains pathology mailing list; logs in and files pathology airbills; scans, logs and distributes pathology reports, 19) copies, distributes and files consent forms, 20) sends patient appointment reminders, 21) prepares patient protocol calendars and diaries for patients returning to clinic on protocol, and 22) track patients discussed at the weekly UOB conference.

Possession of a high school diploma or equivalent Foreign degrees must be evaluated for U.S. equivalency A minimum of five (5) years of progressively responsible administrative experience Experience scheduling patient appointments and maintaining patient records Understanding of clinical operations in order to provide adequate patient care arrangements Strong customer service focus Strong organizational skills with the ability to successfully manage competing priorities Resourcefulness in problem solving Ability to follow through with delegated tasks and take accountability Knowledge of purchasing requests, accounting policies and facility planning Ability to efficiently compose correspondence, prepare reports from raw data, design and set up filing systems
Knowledge of medical/scientific objectives and terminology General familiarity with requirements of clinical protocols Knowledge of special ambulatory care regulations
Leidos Overview:
Leidos is a global science and technology solutions leader working to solve the world’s toughest challenges in the defense, intelligence, homeland security, civil, and health markets. The company’s 33,000 employees support vital missions for government and commercial customers. Headquartered in Reston, Virginia, Leidos reported pro forma annual revenues of approximately $10 billion for the fiscal year ended January 1, 2016 after giving effect to the recently completed combination of Leidos with Lockheed Martin's Information Systems & Global Solutions business (IS&GS). For more information, visit The company’s diverse employees support vital missions for government and commercial customers. Qualified women, minorities, individuals with disabilities and protected veterans are encouraged to apply. Leidos is an Equal Opportunity Employer.

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